PropArc
Edmonton, Alberta

For Alberta condominium management companies

The back office for Alberta condo management.

Your management software handles the levies and the reserve fund. PropArc takes the part that eats the day — the complaints, the letters, the follow-ups, and the deadlines that come with them.

Email inhowever it arrives
Read and filedproperty and unit
History checkedfirst time, or third?
Letter draftedyou approve and send

The gap

What actually eats the day

None of this is difficult. All of it is slow, and all of it happens several times a week, in every building.

Finding out whether it's happened before

A complaint arrives about unit 20. Which building, which owner, and has anyone written to them about this already? That last one means digging back through two years of email — so when the day is full, it gets skipped, and a third offence is handled like a first.

PropArc has already looked. It tells you which breach this is and what the bylaws cap it at.

Writing the same letter again

Smoking, parking, noise, pets, balconies, storage. Different unit, same letter, every week.

PropArc drafts it from the complaint and the history. You read it, change what you want, and send it.

The deadline nobody worked out

A notice is only effective once it's properly served, and the response period runs from that date — not from the day you sent it.

PropArc works the dates out and shows you how it got there.

The product

What PropArc does, and where it's going

Built in the order a management company actually feels it. Everything below is either working, being built now, or committed to — and it says which.

Working now

The foundation

  • Your whole portfolio in one place — corporations, units, owners and tenants, with occupancy dates that decide who can lawfully be served
  • The deadline calculator — service method in, effective date and response deadline out, with the working shown and the holiday it skipped
  • A record that can't be quietly rewritten — every notice, service event and decision, in order, with tampering detectable
  • Your team, with roles — manager, assistant, accountant, board viewer
  • Each company's data kept separate — enforced by the database, not by remembering to filter a query
Shipping next

Complaint in, letter out

  • Mail arrives at a PropArc address you forward to — no IT project, no mailbox permissions, working the day you sign up
  • Summarised and filed to the right corporation and unit, by what the email says and by who sent it
  • Checked against that unit's history for this kind of breach
  • The action suggested, with the reasoning shown — which breach number, which cap, which bylaw
  • The letter drafted, for you to edit and approve. Nothing sends on its own
  • Served, dated, tracked — the deadline computed from how it went out
On the way

The rest of the back office

  • Contractor quotes — read from the PDFs, scopes lined up, what's missing flagged, the board package generated
  • Approve by link — a board decision recorded with who voted and when
  • The handover report — every open matter, deadline, board instruction and contractor commitment, on one button, the day a manager resigns
  • The same, for a week off — so whoever covers can see where things stand without ringing anyone
  • Contractor performance across buildings — who shows up, who finishes on the quoted price
  • British Columbia and Saskatchewan — the rules engine is already built to take other provinces

How it behaves

Built for the manager, not the board.

Software that argues with you doesn't get used. It gets worked around, and then it holds nothing worth having.

It reminds. It doesn't refuse.

If two directors agreed to something on site and you're writing it up back at the office, PropArc isn't going to pretend it knows better. It will point out that no resolution is on file and give you somewhere to say what actually happened — which is what the corporation would rely on if the fine is ever challenged.

Nothing goes out without you.

Every letter is a draft until a manager approves it. The AI reads, files and writes; it doesn't send, and it doesn't decide.

It doesn't ask you to type things twice.

Anything PropArc could have worked out from the email, the portfolio or the history, it works out. Another form to fill in is not a product.

Why Alberta matters

Built for Alberta. Not adapted for it.

Most property software is written for American HOAs and pushed northward. PropArc starts from the Alberta Condominium Property Act. Service methods, effective dates and response periods are computed from it rather than carried in a manager’s head. The engine is already built to take other provinces — Alberta is simply where it starts.

Now taking founding customers

Built in Edmonton, for Alberta, by someone who has done this job rather than read about it.

A small number of Alberta management companies are being taken on as founding customers. A rate locked for twelve months, a direct say in what gets built, and a straight line to the person building it.

Next step

Get in touch

Thirty minutes, and bring last week's complaints. That conversation is worth more than any demo.

[email protected]

For condominium management companies in Alberta.